Hall Use Information
Decorating: Eyelets have been installed above voting booths, under window ledge and above the bar area. Permanent eyelets have been placed on the ceiling in the main hall and 3 hooks were placed above the entrance into the hall. These are the only items that can have decorations attached to them.
Because of reoccurring damage to the hall there is now an automatic $100.00 fee if these guidelines are not followed.
No staples, tacks, nails, or adhesive-type tapes are allowed on walls, ceilings, or other painted and/or varnished surfaces.
The bulletin boards are new and were donated to the Township. No staples or fabric pins are allowed on the bulletin boards(only thumb tacks and push pins are allowed). Table decorations are allowed, but they cannot be glued to the table. Ceiling decorations can only be hung from the permanent eyelets that have been installed using zip ties. Please discuss your decorations with the office staff to be sure t hey are ok to be used. (No hooks or adhesive products of any kind)
Thank You!
Building Capacity: It is your responsibility to enforce the legal capacity, which is a maximum of 400 people.
Air Conditioning: During the season when the units are on, the doors must be kept closed.
No Smoking: Smoking is not allowed in the building, smoking is allowed outside, please do not deposit cigarette butts in the flower box or on the ground, use the containers provided outside.
Electricity: The electrical current in the hall is 110V with 15 or 20 amp outlets.
Storage Rooms: The storage rooms off the main hall are not secondary parties. They are to be used strictly for storage.
Doors: Make sure all outside doors are locked when you are finished or when you leave the building.
Lights: Please turn off the lights when you leave the building.
Keys: When you are finished for the evening, check all doors - they should be fixed to "lock", and the keys left in the kitchen. There will be a $50.00 charge if the keys are lost. The hall user is responsible for arranging for entrance for all personnel connected to the event.
Kitchen: Beer coolers and kegs are not allowed to be stored in the refrigerator. Coffee grounds are not to be put in the sink.
Stoves: Our regular stoves are not designed for large heavy kettles or pots. Our kitchen is for food service, not preparation.
Garbage: Garbage cans will be lined once, garbage should be bagged and placed in the dumpster behind the building. You may want to bring in additional bags. Clean up all garbage and debris in the parking lot and flower beds.
Emergency Exits: All emergency exits are marked with exit lights. In the event of a power outage, emergency lights will come on. No obstruction should be placed in the exit areas. The North exit (by the bar) requires the hallway to be kept clear and doors locked when the big room is occupied.
Tables & Chairs: Tables & chairs are normally located in the storage room. Unless you are advised otherwise, chairs and tables are to be returned to the storage room when you are finished. If you find any chairs or tables that need repair, please set them aside so our maintenance person can repair them.
Bar Area: If pop services are being used, please advise the building manager of your needs. The hall renter is going to be responsible for payment of products used. Payments should be made within 7 days, the damage deposit will not be returned until the bill is paid.
Alcohol: The Township does not provide any alcohol services. There is absolutely no sales of alcohol or drink tickets. Alcohol must be given away! Selling alcohol is a gross misdemeanor 340A.702 possible punishment one year in jail or a $3000 fine...it is a crime to sell alcoholic beverages without a license authorizing the sale thereof.
GENERAL INFORMATION
The following is some general information for our hall users. Some items are provided as a service - the township will do their best to have these items available; however, if they are unexpectedly unavailable, the hall users will be notified so they can make other arrangements.
Room Size: The main assembly room is 50X80 feet, there is a small stage in the northeast corner.
Note: Floor to Ceiling is 12 feet
Tables: 30 twelve-foot tables - 10 ten-foot tables - 3 five-foot round tables. The 12ft and 10 ft. tables have a 30" tops.
Chairs: There are approximately 400 multi colored chairs. 254 Navy Blue, 24 Light Blue, 67 Brown, 76 Orange
Kitchen: Limited kitchen facilities are available to assist in the serving of any food, but the kitchen is not designed to handle full meal preparation on site. The caterer shall provide coffee makers, serving dishes, linens, towels, dish soaps, etc. Some items may be available for use but may not leave the building. The building is not suitable for washing large amounts of china.
Coffee Maker: 1 one-hundred cup coffee maker.
Refrigerator - large, Freezer-upright, 2 regular Stoves
Set Up/Take Down: It is the user's responsibility to set up tables and chairs, unless other arrangements are made with the building manager. All tables and chairs are to be cleared, wiped, and restacked. All garbage and loose debris is to be bagged and placed as directed. All floors must be swept. The town board will decide if extra cleanup is needed, and if any damages occurred, and deduct the same from the damage deposit being held, with any excess to be paid by the using party.
Hall Access: Day of rental the hall is usually available at 6:00 a.m. the day of the rental, unless other arrangements are made with the Building Manager.
Early Entry Fee: Friday evenings may be reserved for pre-event set-up, for the minimum fee of $50.00; this will allow entry into the hall at 12-noon. The township maintenance person will do no additional cleaning that day. Renters must remain quiet during town hall business hours. This rate is for preparation purposes only, for any other use, additional rental rate may apply.
Pop & Ice: Coke, Diet Coke, Sprite, Sour, Root Beer. Pop is billed at .60 per lb. used. A bill will be sent for pop use, and payment for pop must be received before damage deposit is returned. There is no charge for ice, and is limited to what is there. Cans and bottles of pop may be refrigerated.
Beer: No tapers, cold plates, or keg coolers are furnished; kegs may not be placed in kitchen refrigerator.
Lost & Found: Unclaimed items left at hall will be held for 30 days, and then disposed of at the discretion of the Building Manager. Because we have multiple hall users on some weekends, if items are left at the hall they may be taken by other hall users, and we are not responsible if that happens.
Contacts: If you need help with a problem at the Town Hall, Contact names and numbers are listed in the bar and kitchen areas. Someone will come in and hook up more pop if necessary and a call is received by 11PM.
If you have any other questions, feel free to call the Township office
Rockford Township
763-682-3499
For your invitations, the address for the Rockford Township Hall is:
3039 Dague Ave. SE Buffalo, MN 55313
